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The Organization Task Force as part of the Strategic Planning process laid out the underlying organizational structure for redesigning our committee structure. The following document finishes the work of the Organization Force by specifying each key council, committee or project team to be created to support the investigation, decision process, and implementation of new and existing services. Although this report does not exactly match the recommendations of the Organization Task Force, every effort was made to adhere to the general intent of the Organizations Task Force Report.
This report is the work of the newly established Strategy and Planning Council. Our basic working assumption was that there are two separate but overlapping structures to the University Library: (1) management hierarchy and (2) the trans-institutional participatory decision process. It is the latter that is the focus of this report.
On the management and control side, the Library Management Council, chaired by the University Librarian, will be the ultimate body to approve administrative policy issues, cross-cutting procedural changes, or budgetary and personnel issues. LMC will oversee such conerns s system-wide emergency procedures, disaster preparedness, and the performance review process. The Library Directors' Council, chaired by the Deputy University Librarian, will approve most public service policies. Other groups, the Technology Support Coordinators as an example, may continue to function as they do now.
The Strategy and Planning Council, chaired by the University Librarian, will be charged with overseeing the participatory decision process as it relates to new initiatives, new services, and the overall direction of the library including quality of service and creating a learning organization. A key role of the Council will be to give close oversight and agenda setting to committees' work to assure that they are doing complementary activities, not overlapping, and are focused on the library's goals.
It was evident to the Strategy and Planning Council that there are four major spheres of interest in the library: Access, Collections, Community and Digital Libraries. These four key areas are overlapping in many cases themselves, so we planned the committee structure with this in mind.
Access encompasses circulation, reference services, space, instruction, and touches on metadata and the Center for Academic Life. Therefore the key committees to exist in the Access sphere are: Circulation and Access, Research Services, Space Planning, and in an ancillary fashion, Metadata and the Center for Academic Life.
The Collections sphere encompasses those committees focused on Collections, Digital Collections, Metadata, and in an ancillary fashion, Space, Circulation and Access, and Research Services.
Community includes those efforts on our part to build both internal and external community with our users and our staff. The sphere includes: Communications, Staff Development, and in an ancillary fashion, Research Services and the Center for Academic Life.
Finally, the Digital Library sphere covers digital collections, the broader digital library, and is connected to the Center for Academic Life, Communications, Metadata, and Research Services.
In this new structure, councils will have oversight, policy and planning responsibilities. Committees will be ongoing and charged with discovery, development, and creation of new services. Committees wil have the increased responsibility of active communication with the library staff via push technology. Committees will be empowered to spawn project teams to accomplish specific tasks, and forums to gather and exchange information.
Digital Library Steering Committee
Digital Library Advisory Board
Circulation and Access Committee
Committee on the Center for Academic Life
Space Planning and Utilization Committee
