Library Staff Performance Evaluation Forms

This form has two parts: a self-evaluation to be completed by the employee and an annual evaluation to be completed by the supervisor. Please see the Performance Evaluation Procedures below for more information.

Performance Evaluation Procedures:
The performance evaluation process will occur during March and April. The process focuses on communication between the supervisor and staff member to recognize accomplishments and progress on goals during the past year, evaluate overall job performance, and establish expectations and goals for the coming year.

Procedures:

• Staff members fill out the Self Evaluation form and turn it in to the supervisors by date requested.
• Staff members work with their supervisors to schedule the performance evaluation meeting.
• Supervisors prepare the Supervisor's Evaluation form for the staff members keeping in mind the Library's performance criteria (see below) and incorporating information from the Committee/Project Team Member Evaluation into the evaluation.
• Supervisors assign an overall performance rating (based on the criteria below) to each staff member and discuss the rating and evaluation with their Director or supervisor prior to the performance evaluation meeting with the staff member. For staff members whose performance rates as Exemplary Service, Supervisors/Directors will also decide which staff member(s) should receive a merit award. Those names should be forwarded to the Director of Administrative Services.
• Supervisors should give the performance evaluation to the staff members to review prior to the scheduled performance evaluation meeting.
• Supervisors bring the evaluations to the meeting with the staff members.
• Supervisors and staff members come to the meeting prepared to discuss the evaluation and reach agreement on goals for the coming year.
• Supervisors and staff members sign the supervisor's evaluation form. (Staff members have an opportunity to include their comments on the evaluation form prior to signing).
• Supervisors send completed forms to their Director.
• All signed evaluations will be due to the Library Administrative Services office by the last business day in April. Directors send forms to the Library Administrative Services office for the staff member's personnel file.
• Supervisors and staff members are encouraged to review goals throughout the year and communicate when changes and questions arise.
  
  

Select a form to download:

• Self-evaluation Form (Word document)
  
  
• Annual evaluation to be completed by the Supervisor (Word document)
  
  
• Jean and Alexander Heard Library Performance Criteria
  
  
• Committee/Project Team Member Evaluation (Word document)
  to be completed by committee chairs and project team leaders
  
  
• Committee Chairperson/Project Team Leader Evaluation (Word document)
  to be completed by committee and project team members
  

Library Job Description Template

Based on the 2005 Performance Evaluation Review Committee's recommendations, during the annual evaluation process, supervisors should review the staff member's job description, making any revisions necessary. If staff members do not currently have a job description, supervisors should work with their staff members to draft and complete the job description. The goal is for all employees to have job descriptions. These descriptions are especially important as they clue employees as to the points that they need to address in their review. Below is a template for these descriptions, to help supervisors and staff members across the library system maintain consistency.

• Job Description Template and Example document

Library Salary Increase Information

In order for staff to gain a better understanding of the salay increase process for the fiscal year 2005/2006, the following information is provided:

• Overview of the salary increase model used for 2005/2006
  

Vanderbilt University

Heard Library StaffWeb

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